Stadler Rail Service UK Limited (SRS UK) is a subsidiary of Stadler, Switzerland. SRS UK provides a train maintenance service for a growing number of clients in the UK. In the next few years over 100 new Stadler trains will be joining the English railway network which signifies the start of an exciting future for Stadler in the UK.

At our Crown Point Depot in Norwich, we are looking for an Administration and HR Assistant to provide an accurate and efficient HR and Administration service for employees dealing with day to day staff matters such as sickness monitoring, holidays, first level grievance and disciplinary processes, on site recruitment and basic reporting.

Administration and HR Assistant

Your tasks

• Administrational work in SRMS (Infor EAM) as instructed such as asset management, check lists, work order processing/creation.
• Responsible for Calitime system administration, ensuring that hours are correct before being exported into the payroll system.
• Ensure that any manual payroll interventions, including shift entitlements, overtime and irregular hours payments, are recorded properly for the Payroll Officer to pay.
• Respond to day to day HR and administrational enquiries, escalating where required.
• Responsible for basic HRIS system administration and reporting.
• Responsible for administering the Managing Absence process at the depot, ensuring that reports are run on a regular basis and that employees that hit relevant triggers are interviewed and managed appropriately.
• Liaise with Occupational Health when required, supporting Management referrals and medichecks for employees.
• Arrange medicals with Occupational health for safety critical workers, recording results on HRIS system and producing reports.
• Arrange for random D&A (drug and alcohol testing) to be carried out, and arrangements made for that employees release.
• Support Managers with any performance management issues (investigations/disciplinary and grievance), escalating where required.
• Ensure that Payroll are made aware of any changes to details that may affect pay and pension processing.
• Undertake Company inductions for new employees ensuring they have all necessary equipment.
• Undertake exit interviews with leavers, ensuring all their company equipment is handed in.
• Book any travel required for the depot.
• Recruitment administration including assisting with advertising, sifting, arranging interviews and candidate feedback.
• Attend Local Level union meetings and ensuring actions are followed through.
• Escalate any issues to the HR department..
• Any other administration tasks as required.

• There will be a requirement for the individual to attend training/meetings in the HQ in Liverpool as and when required.

This recital includes only the main tasks, it does not lay claim to completeness and it may be adjusted at any time in order to fit the company's requirements.
Your profile

The successful candidate will possess the relevant skills and experience as outlined below.

• 2 years' experience working in a HR and administrational environment
• Knowledge of basic HR practises such as absence management,
• Excellent IT skills including knowledge of HRIS and all Microsoft practises
• Excellent communication skills
• Ability to prioritise own workload

• Trade Union experience would be an advantage
• Experience working in Infor EAM or other asset management systems
Our offer

Applicants should be motivated, professional and passionate individuals who are interested in being part of Stadlers journey into the UK market. In return, Stadler can offer a competitive package and an opportunity to join a fast growing worldwide business.

Candidates are required to submit a covering letter and CV detailing how they meet the requirements of the role and relevant experience. If these are not received then your application will not be processed further.
Please note we are only able to accept applications from candidates who are able to work in the UK.

The closing date for this position is Friday 20th September 2019.

As part of any recruitment process, the organisation collects and processes personal data relating to job applicants. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations. Details of this can be found in our Job Applicant Privacy Notice on our website. By applying for a position, we will automatically assume you are agreeing to Stadler Rail Service UK collecting, using and storing your personal data in line with this Notice.

Stadler Rail Service UK Ltd, Wallasey Bridge Road,
CH41 1EB Birkenhead
A Company of Stadler Rail Group -