HR Assistant - Liverpool 100%

HR Assistant - Liverpool 100%

  • location Liverpool, Great Britain
  • pie 100%
  • pie Open-end
Stadler has been building trains for over 80 years. Thanks to our innovation, strength, flexibility and reliability, we are a leading manufacturer of rail vehicles today. Around 13,000 employees work at several production and engineering sites and over 70 service locations in Europe, North America and North Africa.

Stadler Rail Service UK Limited (SRS UK) is a subsidiary of Stadler. SRS UK provides a train maintenance service for a growing number of clients in the UK. In the next few years over 150 new Stadler trains will be joining the UK Rail Network which signifies the start of an exciting future for Stadler in the UK. Our current depot locations are in Cardiff, Glasgow, Liverpool, Newcastle and Norwich offering a wide scope of opportunity for someone looking to develop a career in the UK Rail Industry.

We are looking to recruit an HR Assistant on a 12-month fixed-term basis to join the Human Resources team at our Merseyside Depot's. Reporting to the UK Head of Human Resources the role will be responsible for providing an accurate and efficient HR Administration service for circa 120 employees. Dealing with day-to-day staff matters- sickness monitoring/ holidays/first-level grievance and discipline. Monthly staff reporting and correspondence

Your Tasks and Responsibilities

• Manage the sickness absence process for all staff within your site.
• Produce monthly reports for Finance, HSE and Group.
• HR system administration- keeping records up to date for circa 120 employees and supporting staff to access the self-service portal.
• Monitoring and updating the time and attendance system for your site
• Be the main contact with our Occupational Health provider and supporting managers with arranging appointments, medicals and medichecks.
• Ensuring medicals for safety-critical workers are undertaken in line with periodic requirements
• Arranging for random D&A (drug and alcohol testing) to be carried out.
• Support with employee relations issues such as grievance, disciplinary and investigations. Including taking accurate minutes of meetings, providing HR policy advice and support for management.
• Issuing of staff cards, including ID, time and attendance and safety cards.
• Supporting employees through DFT clearance and vetting.
• Recruitment administration- assisting with advertising, sifting, arranging interviews, supporting managers during the interview and providing candidate feedback.
• Undertake inductions for all new members of staff within Liverpool sites including adding new staff members to the time and attendance system and ensuring completion of required documentation.
• Administration of Staff Travel passes and be the point of contact for third-party queries.
• Lead on admin for probation-related benefits such as a health care scheme.
• Attendance at Local Trade Union meetings.
• Produce contractual documentation for SRSUK including employment contracts
• Support with ad hoc travel arrangements and minute-taking.
• Processing of leaver process including documentation and exit interviews.
• Support Payroll Officer and be back up for pensions administration and payroll process.
• Support the wider management team with minutes, letters and diary coordination as and when required.
• Comply with GDPR guidelines to ensure documentation is stored and archived correctly.
• Any other administration tasks as required.

What are we looking for?


2 years' experience working in a HR environment
Knowledge of basic HR practises such as absence management, disciplinary and grievance
Excellent IT skills including knowledge of HRIS and all Microsoft practises
Excellent communication skills
Ability to prioritise own workload


Previous HR experience
Trade Union experience would be an advantage

What we can offer you

• Salary PT&C 2
• 40-hour working week, Monday – Friday.
• 25 annual leave days.
• Defined contribution pension scheme with Scottish Widows. Auto-enrolment at 4% matched the contribution rate with option to increase up to 10% which remains.
• Flexi Time Scheme offering up to two days additional flexi leave per month.
• Enhanced Maternity Policy.
• Enhanced Paternity Policy.
• Cycle to Work Scheme.
• Company paid membership of cash back health plan with Healthshield.

I am happy to help

Should you have any questions about the position or recruitment process, please do not hesitate to contact us. Apply Information for applicants

Amelia Walsh
phone +44 7840 640 305


Our benefits

We care about the health of our employees. That's why we offer company paid membership to a Cash Back health plan with Healthshield. We also offer a Cycle to Work Scheme.

We provide all the tools, hardware and other resources needed to do the job.

The development and growth of our employees is important to us. We offer training and development opportunities through on the job training and career path advancement. Depending on individual and department interests, we offer training and tuition reimbursement.

Where we need you

Good to know

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